Job Description
Mekano Design is looking for a proactive and organized Admin professional to support company leadership and ensure the smooth day-to-day running of the office. This role is central to keeping administrative operations efficient, well-coordinated, and responsive to the needs of both staff and visitors.
The successful candidate will act as a key point of contact within the office, managing schedules, correspondence, documentation, and office resources while supporting leadership with the arrangements needed to keep daily operations on track. This is an excellent opportunity for someone who enjoys multitasking, staying organized, and providing dependable support across a variety of administrative functions.
Ideal Candidate
The ideal candidate is detail-oriented, well-organized, and comfortable managing multiple priorities at once. They should be a clear and confident communicator, both in person and over the phone, with a professional and courteous manner when interacting with visitors, staff, and clients.
- Strong organizational skills with the ability to plan ahead and anticipate office needs.
- Comfortable coordinating schedules, meetings, and travel arrangements for multiple parties.
- Confident using standard office technology and equipment.
- Reliable, adaptable, and proactive in resolving day-to-day administrative issues.
- Professional appearance and a friendly, service-oriented approach.
This role suits someone starting or building their career in office administration who is eager to develop their skills while contributing to a well-run, efficient workplace.
Job details
- Company
- Mekano design
- Location
- Dubai
- Employment type
- Full-time
- Workplace
- On-site
- Salary
- AED 3,000 – 4,000 per month
- Reference
- JVU-2026-000123
Responsibilities
Supporting company leadership and supervising administrative department activities for staff members.
Greeting office visitors and directing them to the appropriate parties.
Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, employee, and client records.
Ordering, storing and distributing office supplies.
Maintaining, repairing, or replacing office equipment.
Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
Providing basic bookkeeping services.
Requirements
High school diploma or equivalent.
Degree in business administration or a relevant field is preferred.
At 1 year's experience in administrative services or related fields.
Additional education, certifications, or experience is advantageous.
Understanding of accounting principles and bookkeeping software may be required.
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
Exceptional verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership and interpersonal skills.
Professional appearance, courteous manner, and clear, friendly phone voice.
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