Job Description
Emirates International Facility Management LLC (EIFM) is looking for a meticulous and well-organised Document Controller to join its Dubai operations. This role sits at the centre of project documentation, ensuring that drawings, submittals, correspondence, and technical records are properly logged, tracked, and made available to the right people at the right time. It is a position suited to someone who takes pride in accuracy, structure, and clear communication across teams.
As Document Controller, you will manage the full lifecycle of project records, from initial submission through to final close-out. You will work closely with project managers, engineers, consultants, subcontractors, and clients to keep documentation moving smoothly and to ensure that only the latest approved versions are ever in circulation. Your input will directly support project delivery, from the tendering stage through execution and handover.
Ideal Candidate
The right candidate will have a background in construction, civil, MEP, or fit-out documentation and will be comfortable handling high volumes of technical paperwork under time pressure. Strong command of document control systems, MS Office, and PDF tools is essential, along with the discipline to maintain both electronic and physical filing systems in line with company and ISO standards.
- Confident managing transmittals, tracking logs, and revision control across multiple document types
- Comfortable liaising with project managers, engineers, procurement teams, and subcontractors
- Detail-focused, with the ability to spot discrepancies and follow up on pending approvals
- Able to prioritise effectively while supporting several projects or teams at once
This is an opportunity to join a facility management company where accurate documentation directly supports project success, offering steady, hands-on involvement in construction and fit-out projects across Dubai.
Job details
- Company
- Emirates International Facility Management LLC - EIFM
- Location
- Dubai — Dubai, UAE
- Employment type
- Full-time
- Workplace
- On-site
- Salary
- AED 2,500 – 4,500 per month
- Experience
- 3 years minimum
- Education
- Diploma
- Benefits
- Accommodation, Transportation, Medical insurance, Competitive Salary (Based on Experience)
- Reference
- JVU-2026-000223
Responsibilities
• Manage and maintain all incoming and outgoing project documents, correspondence, and records.
• Ensure all documents are properly logged, categorized, filed, and archived according to company procedures.
• Maintain document control registers, tracking logs, and filing systems for:
* Drawings
* Technical submittals
* Material submittals
* RFIs
* Shop drawings
* Method statements
* Inspection requests
* Contracts and correspondence
• Distribute approved documents to relevant departments, consultants, clients, subcontractors, and site teams.
• Monitor document revisions and ensure only the latest approved versions are in circulation.
• Coordinate with project managers, engineers, procurement team, consultants, and subcontractors regarding document submissions and approvals.
• Prepare transmittals for document submissions and maintain accurate records of all submissions.
• Follow up on pending approvals, comments, and document status updates.
• Ensure confidentiality and security of all company and project documents.
• Assist in preparing reports related to document control activities and project documentation status.
• Organize and maintain both electronic and hard copy filing systems.
• Support project teams during tendering, execution, and handover stages.
• Prepare final project documentation and close-out files upon project completion.
• Ensure compliance with company standards, ISO procedures, and project requirements.
• Assist administrative and project teams with general coordination and documentation support when required.
Requirements
• Diploma or Bachelor’s Degree in Business Administration, Engineering, or related field.
• Minimum 4 years of experience as a Document Controller in construction, civil, MEP, or fit-out projects.
• Experience in handling project documentation for contractors or consultants is preferred.
• Proficient in:
*MS Office
*Excel
*Document control systems/software
*PDF editing software
• Good knowledge of document management procedures and filing systems.
• Ability to read and understand technical and construction documents.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Knowledge of construction and fit-out documentation processes is preferred.
How to apply
Candidates with experience supporting large-scale facilities management, MEP, commercial, residential, hospitality, retail, or mixed-use projects in the UAE will be preferred. Candidates who are organised, detail-oriented, proficient in MS Office, and available to join on short notice are encouraged to apply.
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From the employer
Candidates with experience supporting large-scale facilities management, MEP, commercial, residential, hospitality, retail, or mixed-use projects in the UAE will be preferred. Candidates who are organised, detail-oriented, proficient in MS Office, and available to join on short notice are encouraged to apply.