Procurement Coordinator

Responsibilities

The Procurement Coordinator is responsible for supporting the procurement process by coordinating supplier communications, processing purchase orders, maintaining procurement records, and ensuring timely delivery of goods and services. This role plays a key part in maintaining cost efficiency, quality standards, and compliance with company policies.
 Floating RFQs, Follow-up for the supplier quotation and preparation of comparative analysis report. Prepare, track, and process purchase orders, Comparative Analysis Report in accordance with company policies and procedures.
 Coordinate with vendors to confirm materials availability, delivery schedules.
 Identify, evaluate, and negotiate with suppliers to obtain best pricing, quality, and delivery terms.
 Maintain accurate procurement records and documentation.
 Compare supplier quotes and negotiate pricing for Estimation
 Ensure compliance with company procurement policies and procedures.
 Assist in vendor evaluation and performance monitoring.
 Resolve issues related to order discrepancies, delays, or damaged goods.
 Support contract administration and renewal tracking.
 Collaborate with finance, admin department to ensure accurate invoicing and payment processing.
 Coordinate with finance team regarding due payments for suppliers / sub-contractors.
 Resolve discrepancies between purchase orders, receipts, Delivery notes and invoices in coordination with Supplier, Admin Team & Finance Team.
 Generate procurement reports and maintain purchasing databases.
 Ensure to keep 100% up to date procurement log (MR, PR, LPO, Delivery.
 Preparation of procedure waiver form (PWF), single source justification (SSJF), and request for contract (RFC) in coordination with site team whenever needed.
 Review and submission of supplier advance payment to Finance Department.
 Follow-up for advance payment with Finance Team.
 Update procurement log for projects as needed.
 As per operational requirement Employee, may be deployed in any of the Emirates and may be assigned to different department if and when required.
 Experience with ERP systems (e.g. Maximo, Microsoft D365) preferred.
 Strong organizational and multitasking abilities.
 Excellent communication and negotiation skills.
 Proficiency in Microsoft Office Suits and procurement software.
 Attention to detail and analytical skills.
 Ability to work independently and in a team environment.

Requirements

 Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field (preferred).

 Required 2-8 years’ experience in construction or related field.

How to apply

Candidates with hands-on procurement experience in the UAE facilities management sector and an established understanding of local suppliers and MEP/maintenance materials will be preferred. UAE-based candidates who can join on short notice are encouraged to apply.