Job Description
Shaheen Shah Technical Services LLC is looking to hire an Admin Assistant who can bring structure, reliability and a positive attitude to the daily operations of the office. This role suits someone who enjoys variety in their workday and takes genuine satisfaction in keeping things organised, whether that means managing schedules, coordinating meetings or ensuring visitors and colleagues feel well looked after.
As the first point of contact for many internal and external interactions, the successful candidate will play a key role in creating a smooth and professional experience for everyone they engage with. From handling correspondence and screening calls to arranging travel and preparing reports, the position calls for someone who can juggle multiple responsibilities without losing attention to detail.
Ideal Candidate
We are seeking a natural multi-tasker who communicates clearly and confidently, both in writing and in person. The ideal candidate is proactive rather than reactive, comfortable anticipating what others need before being asked, and calm under the pressure of shifting priorities.
- Strong organisational skills with the ability to manage several tasks at once
- Comfortable using computers for reports, presentations and general documentation
- Professional phone, email and in-person communication style
- Reliable, punctual and detail-oriented approach to daily tasks
- A genuine willingness to assist others and contribute to a positive office environment
This is a good opportunity for someone early in their administrative career who is eager to build practical office experience within a supportive and fast-paced environment.
Job details
- Company
- Shaheen Shah Technical Services LLC
- Location
- Dubai
- Employment type
- Full-time
- Workplace
- On-site
- Salary
- AED 3,000 – 4,500 per month
- Reference
- JVU-2026-000202
Responsibilities
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Requirements
Associate’s Degree in a related field.
Prior administrative experience.
Excellent computer skills, especially typing.
Attention to detail.
Multilingual may be preferred or required.
Desire to be proactive and create a positive experience for others.
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